Doctors without Borders (MSF) invites South African unemployed graduates to apply for Internship Programme 2024 / 2025.
Internship Application Closing Date: 08 November 2024
Internship Location: Johannesburg, South Africa
The HR Intern role is a trainee HR administrative function that forms part of the DHR unit within the HR Team of MSF SnA. The role will work together with the HR Manager and HR Officer, providing HR administrative support in the whole employee life cycle and implementation of the annual DHR operational plans for MSF SnA.
Responsibilities:
- Onboarding Schedule
- Draft offer letters, employment contracts for all new hires & contract changes/addendums for existing staff. Send to HR Officer to verify before sending to candidates.
- Opening new hard copy employee files as per the defined HR Checklist, following up on missing documentation.
- Confirm that all documents submitted have been verified by HR Officer.
- Create Bamboo profiles for all new staff & support staff on queries on the system. Ensure that Bamboo is kept updated with all new HR information.
- Sourcing accommodation & logistics for staff relocations.
- Update non-SA staff visa tracker and scan updated copies of visas and passports onto their files.
- Update organogram and staff board monthly and liaises with Comms for staff update on the MSF website.
- Exit Interviews with all interns.
- Update the evaluations tracker and open a folder per department for all evaluations received. Flag non submissions or issues to the HR Manager for follow-up.
- Track staff due for probation evaluations a month in advance and flag to the HR Officer to follow up with the Manager/Supervisor.
- Track employee contracts ending a month in advance, flag with HR Officer to follow up.
- Assist HR Officer with conducting quality checks on all evaluations and calculations for notch increases due to employees.
- Support the Staff on EAP querie.
- Assist the HR Officer with all logistics for the Staff Wellness Day and all wellness events.
- Assist with all logistics for the monthly Staff Wellness talks.
- Support DHR in partnering with all units to ensure a healthy and harmonious work environment.
- Gather all paperwork and data required for payroll process and submit file to HR Officer latest on the 12th monthly.
- Check that all new staff are enrolled on all benefits and provide support by explaining benefits to all staff in the Section. Follow up with HR Officer for staff not enrolled.
- Update record of flight and school fees benefits.
- Filing of all disciplinary sanctions and supporting documents in employee files.
- Arrange all logistics e.g. venue, IT for hearings etc.
- Advice staff on the grievance procedure to follow and support in resolving grievances.
- Together with HR Manager and HR Officer, follow up on HR issues from staff meetings as raised by WPF.
- Read through and be knowledgeable on all MSF SnA HR policies.
Requirements:
- A Degree or National Diploma in:
- Human Resource Management,
- Industrial and Organisational Psychology
- or related field
- No experience required.
- Knowledge of South African Labour Law (LRA, BCEA, Employment Equity, etc.).
- Knowledge of the employee life cycle and HR generalist activities.
- Languages: English (fluent, spoken/written) or any other language advantageous.
Skills and Competencies:
- Cross-cultural, understanding, and sensitivity.
- Ability to maintain strict confidentiality.
- Good Communication and flexibility.
- Strong customer service focus and excellent attention to detail.
- Willingness to learn.
- Proactivity and willingness to think outside the box and service-oriented.
- Professional and ethical.
- A good team player and able to work under pressure while keeping a level head.