Assistant Administrator vacancy at FlySafair
DEADLINE: 19 December 2024
Safair Operations, operating as FlySafair has a vacancy for an Assistant Administrator: Technical Records at the head office in Bonaero Park. The successful applicant will report to the Senior Administrator: Technical Records.
Job Description
- Update the maintenance system and capture daily ATLT’s flight hours, landings, oil usage and complaints;
- Capture work packs when required;
- File and scan hard copy paperwork as required;
- Assist with maintaining an orderly document storage area in line with standards, procedures and regulations;
- Separate incoming paperwork for assigned aircrafts;
- Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;
- Identify and communicate Hour and Cycle differences between the MRO system and ATLR’s;
- Update all part changes/movements on ATLR’s;
- Verify and file certificates received;
- Notify administrators of new components;
- Assist with updating work orders, Ads,SBs, Eos,STs, repairs, etc. into the MRO System and file documents accordingly;
- Distribute documents as requested by departments;
- Resolve or escalate records queries and requests;
- Maintain knowledge of relevant regulations, policies and guidelines;
- Adhere to statutory regulations, organisational standards, policies and procedures;
- Report non-compliance and implement corrective actions to ensure compliance;
- Analyse stakeholder needs and identify improvement incentives;
- Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.
Job Requirements
- Grade 12 or equivalent (Essential);
- Certificate / Diploma in administration or related qualification (Advantageous);
- 1 – 2 years of technical records administration experience in a mid-size organisation (Essential);
- Experience working with aircraft documentation, aircraft records systems or technical maintenance systems (Advantageous);
- Willing to work overtime.
Personal Attributes:
- Professional;
- Strong Integrity and ethical;
- Compliance driven;
- Good stress management;
- Assertive;
- Detailed orientated;
- Immaculate timekeeping;
- Able to work independently and in a team;