Gauteng Department Administration Clerk

LocationWeskoppies Hospital, Gauteng
Closing date : 26-08-2026

Requirements

• Grade 12 (Senior Certificate).
• Computer literacy with proficiency in Microsoft Office applications (MS Word, MS Excel, MS PowerPoint, Outlook).
• Knowledge of HIS/SAP will be an added advantage.
• Knowledge of registration and admission process on HIS/SAP.
• Knowledge of the Mental Health Care Act (MHCA 17/2002) documents.
• Knowledge of billing classification.
• Preparedness to work shifts (12-hour shifts), including weekends and public holidays, and overtime when requested.

Responsibilities

• Provide administrative support to Patient Administration operations.
• Register mental health care users (MHCUs) on HIS/SAP.
• Register outpatient visits and appointments (OPD).
• Admit MHCUs from referral hospitals and courts.
• Ensure correct MHCA documents are submitted and MHCUs are properly classified upon admission.
• Apply knowledge of UPFS tariff billing classifications.
• Apply knowledge of downtime procedures.
• Liaise with the Mental Health Review Board regarding MHCA documents
• Prepare and submit periodical reports.
• Continuously liaise with prosecutors on court admissions.
• Handle reclassification administrative procedures for state patients to involuntary MHCUs.
• Update all MHCU movements on SAP/HIS.
• Manage abscondment, discharge, and leave of absence procedures.
• Scan and file documents.
• Safekeep MHCUs’ private funds, kit, and valuables.
• Compile daily, weekly, and monthly reports on admissions and movements.
• Perform any other duties reasonably delegated by the supervisor within the post scope.

Application tips

• •Public service posts usually require a fully completed and signed Z83 form.
• •Attach a comprehensive CV — government panels shortlist strictly on listed requirements.
• •Quote the reference number exactly as it appears in the advert.