Department of Defence: Entry level Secretary

• Closing date: October 16, 2026

The Department of Defence invites unemployed youth to apply for the following Government entry level Jobs / positions.

Position Title / Name: Secretary

Reference No: CSD/32/35/26

Salary: R237 453 – R279 708 per annum (Level 05)

Location: Pretoria – Department of Defence Headquarters Unit, Armscor Building, Erasmuskloof

Job level: Grade 12 / Junior / Entry level SA Government Jobs

Responsibilities:

• Provide a Secretarial Support Service to Deputy Chief of Staff SANDF (DCOS).
• Receive telephone calls and refers the calls to the correct role.
• Record appointments and events in the dairy of the DCOS.
• Operate office equipment like fax and photocopying machine.
• Liaises with travelling agencies to make travelling arrangements for DCOS.
• Processes travel and subsistence claims for DCOS.
• Arrange meetings and events for DCOS. Book venues, invites role player, organise refreshments and set up schedules for meetings and events.
• Process all invoices that emanate from activities of the work of the DCOS.
• Records basic minutes of the meetings of the DCOS.
• Draft routine correspondence and reports.
• Establish and maintain filing system in the office of the DCOS.
• Administers matters like the leave for the DCOS.
• Handle the procurement of standard items like stationary, refreshments etc.
• Collect all relevant documents to enable the DCOS to prepare for meetings.
• Manage the correspondences in and out of the DCOS’s office.
• Ensure that documents submitted for the DCOS’s approval adhere to set norms and standards.
• Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director.
• Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.

Requirements

• Matric / Grade 12 certificate
• Degree / Diploma will be advantageous
• Knowledge of MS Word, Excel and PowerPoint.
• Typing skills.
• Language proficiency in English (written and verbal).
• Analytical and innovative thinking as well as problem-solving skills.
• Excellent Interpersonal Skills.
• Sound organisational skills.
• High level of reliability.
• Ability to act with tact and discretion.
• Good people skills.
• Ability to do analyse documents and situations.
• Excellent secretarial skills.
  
  

How to Apply

Applications must be submitted with a Z83 form (Download pdf ) and must be accompanied by recently updated CV. Please indicate the Reference number, Position and Area/Centre on your application form.

Only shortlisted candidates will be required to submit certified copies of an ID documents, qualifications, and recent academic transcripts / records.

Position Title / Name: Secretary

Reference No: CSD/32/35/26

Send Applications to:

Department of Defence Headquarters Unit, Armscor Building,

Private Bag X161,

Erasmuskloof,

Pretoria,

0001

Or

Hand delivered to: Armscor Building 370, corner of Nossob and Boeing Street, Erasmuskloof, Pretoria, 0001

Or

Via Email to: Carles.Balie@dod.mil.za