Administrative Support and Co-ordination Officer vacancy at National Treasury Department
DEADLINE: 17 January 2025
Purpose of the Role
- To manage the administrative and coordination activities within the office of the executive authority.
Requirements
- A Grade 12 is required coupled with a minimum National Diploma (equivalent to NQF level 6) or a Bachelor’s degree (equivalent to NQF level 7) in any of the following disciplines: Management or Public Management or Business Management or Political Sciences.
- A minimum 4 years’ experience of which 2 years should be at an Assistant Director level obtained in the management of an executive office environment.
- Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
- Working knowledge of the political and parliamentary processes in South Africa.
Main Responsibilities
Manage the administrative and coordination activities:
- Compile correspondence, submissions and cabinet memoranda as required.
- Study, edit and comment on submissions to be submitted to the executive authority for consideration.
- Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
- Manage logistical support in the office of the executive authority.
- Develop, implement and maintain a filing system for the office of the executive authority.
- Manage the registry of the office of the executive authority.
Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification Liaise with internal and external role players:
- Brief the Chief of Staff on matters regarding the executive authority’s portfolio on the agenda of Cabinet/executive council.
- Liaise with senior managers in the institutions within the executive authority’s portfolio.
Co-ordinate the activities of the executive authority’s office Render a Cabinet/executive council support service:
- Manage the distribution of memoranda to Cabinet/executive council members.
- Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees.
Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates Supervisory Authority:
- General supervision of the employees in the office of the executive authority.
- Quality control of the work delivered by supervises.
- Advise supervisees regarding all aspects of the work.
- Serve as the formal disciplinary authority regarding supervisees.
- Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively