To apply, click on the link at the end of the posts and all the best with your applications.
Events Co-ordinator – Business Development – Cape Town, South Africa
Purpose:
Responsible for planning, implementing, and managing events that align with the firm’s business development and marketing strategy and providing on-the-ground support in Cape Town on behalf of Reputation team.
Experience and Qualifications:
- Events Planning or Marketing Degree/ Diploma/ Equivalent qualification
- 7-10 years’ work experience, with solid experience in a professional services environment
Key Accountabilities
Events Management:
- Work closely with Events Manager, BDMs and internal stakeholders regarding the selection and planning of events mainly in Cape Town, but also in Durban.
- Work closely with events team to ensure the successful delivery of selected, identified internal and all external events.
- Create and maintain a list of suitable external venues and restaurants.
- Prepare and manage detailed project plans and budgets for events.
- Liaise with stakeholders on the guest lists for events and compile these using the firm’s CRM system.
- Prepare and send invitations. Ensure these are aligned to the Bowmans style guide.
- Manage RSVPs on the client relationship management system and track manual RSVPs (when necessary) and print name tags.
- Work with stakeholders and the brand team to ensure there is appropriate marketing collateral available for each event.
- Work with the digital communications team to ensure that events and speaking opportunities are profiled appropriately on social media.
- Undertake general events management and deal with unforeseen events and issues as they arise.
- Update the CRM system with information on events attendance.
- Compile events reports and input on monthly reports on events held.
Publish events reports and photographs on the firm’s intranet and recordings on the firm’s website.
Branding and Promotional Gifts Management:
- Identify appropriate corporate gifts (either to be kept in stock or for specific events) and branded stationery, including business cards needed for CPT events.
- Ensure that flowers and gift baskets ordered by the events team for clients on request by partners meet the standard required.
Supplier Management:
- Work with the facilities and broader events team to source and assess potential new suppliers, including venues, ensuring that they comply with the firm’s BEE requirements.
- Manage suppliers’ output and service delivery.
- Ensure that relevant contracts are sent to the Events Manger for approval and ensure suppliers’ payments are up to date.
Finance Management, Administration and Reporting:
- Process supplier invoices for payment.
- FICA new suppliers when needed.
- Ensure suppliers’ payments are up to date.
- Administer and track costs relating to the events budget.
- Provide input into post event reports and budget recons.
Marketing & Communications Support:
- Arrange professional photoshoots and or take employee photographs as needed.
- Format and distribute internal and external newsflashes and newsletters using the firm’s email distribution system, Tikit if necessary.
- Assist with the drafting and uploading of events related social media posts
Relationship Building:
- Develop and maintain relationships with Bowmans employees as a trusted advisor.
- Maintain strong working relationships with and have open and transparent communication among all members of the Business Development.
- Develop and maintain relationships with external vendors to ensure service delivery of a high quality.
Competencies:
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
- Business Perspective
- Legislation, Policies, Procedures and Standards
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Legal Secretary (Senior) – Technology, Media and Telecommunications Department – Johannesburg, South Africa
Purpose:
To provide a range of legal and routine administrative support services to a team of legal professionals (comprising of Partners, Senior Associates, Associates and 3 Candidate Attorneys). Ensure that all work generated by the team is processed, administered and filed in an efficient and orderly manner. Advanced functional knowledge and application of the firms document management and accounting systems. Adhere to internal accounting policies and procedures as well as statutory and regulatory rules applicable to the legal industry. Ensure brand awareness. Ensure the smooth flow of the area and act as a central hub of the department. Maintain synergy and good relationships between the various business units to ensure effective execution of day-to-day responsibilities. This role has access to confidential information and requires absolute discretion at all times.
Experience and Qualifications:
- Matric/Grade 12
- 5 to 7 years experience as secretary / legal secretary in a legal/professional services environment
- Computer literacy – MS Office (Intermediate proficiency)
Key Accountabilities
Legal Administration
- Ensure compliance with New Business Intake (NBI) process and Know Your Client (KYC) requirements
- Draft engagement letters
- Ensure compliance with SARS requirements
- Independently review and respond to all written and telephonic correspondence / queries with minimal disruption to fee earners
- Dictaphone typing
- Transaction pre-closing and post-closing attendances
- Assist with access and managing the virtual data rooms for due diligences (KIRA)
- Prepare PowerPoint presentations
- Notarial attendances
- Prepare documents for Authentication by the High Court of South Africa
- Conduct company searches using SA Company, Who Owns Who etc
- Maintain an up-to-date repository of templates and precedents relevant to the department
- Ensure that the practice group clients are kept up to date on Interaction
- Follow up with relevant service providers to ensure prompt resolution of problems
- Operate as a super user i.e. provide functional support and coaching to other staff
Diary Management/ Scheduling and maintaining of calendars:
- Proactively organise and manage diaries and make appointments
- Ensure that the correct people are invited and available to attend; book boardrooms for meetings and conference calls (VC), book catering if necessary, making sure enough time is allocated for travel for offsite meetings
- Provide partner with relevant information and documentation to ensure preparedness for meetings
Document Generation:
- Copy typing
- Draft amend and format general correspondence and documents, paying attention to detail, and ensuring good spelling/grammar/punctuation
- Draft amend and format legal correspondence and documents, paying attention to detail and ensuring good spelling/grammar/punctuation
- Prepare presentations and reports as required by the partner or department
- Knowledge of and adherence to ‘in-house’ and external styles to maintain standardization, consistency, and compliance with prescribed formats, if applicable
General Administration
- Filing and maintaining filing systems
- General office management and administration (faxing, photocopying, scanning)
- Arrange and coordinate functions to launch and promote Private Equity initiatives
- Opening and closing of client files
- Archiving of records on an annual basis
- Ordering of stationery
- Seeking ways to pro-actively improve efficiency and administration within the team
- Ability to assess and prioritise workload
- Inspect and arrange for the maintenance and repair of equipment and other services
- Maintain safe custody of documents for clients ensuring that the correct signing and verification procedures are followed
- Prepare outgoing packages for dispatch in line with national and/or international postage and courier requirements
- Ensure items held for collection are kept secure and safely and delivered as instructed
- Co-ordinate the leave schedule
- Ensure that internal personal are promptly notified of guest / client arrivals
- Overseeing the maintenance of a clean and organized workspace
- Attend to ad hoc personal matters on behalf of the partners
Travel Arrangements:
- Make all travel arrangements
- Proactively manage and communicate changes to travel and make alternative arrangements where necessary
- Research travel and immigration requirements. Ensure that they are all met, and Visa applications are processed timeously
Business Development Support
- Provide administrative support service to the BD team by focusing on efficient co-ordination of conferences and events which include registering delegates, booking accommodation and flights, VISA applications, arranging travel insurance, noting dietary requirements and related attendances in line with the firms policies
- Tracking costs
- Assist with pitch and tenders and credential statements
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with vendors to ensure the quality-of-service delivery
- Assistance with the development and support of all team members
Special firm wide projects
- Assist the Legal Service Improvement team with projects to ensure that the firms systems and processes is structured in such that it provides the required cost and profitability by product / process / practice across the firm
- Assist with the development and optimization of systems
- Operate as a test user for service improvement initiatives
Finance Administration:
- Account management which includes capture of time, generate pro forma’s; process amendments and applicable discounts; finalise invoices, prepare itemized billing narratives, keep supporting documents such as disbursement invoices
- Assist with general financial management relating to the department (e.g. credit notes, general financial queries, creation of vendors, write offs etc)
- Record and note terms and conditions governing fee arrangements for clients
- Record and note e-billing requirements
- Peruse, verify and capture creditors invoices for payment
- Handle creditor queries and resolve any discrepancies both internally and externally
- Verify statement of accounts and invoices for accuracy
- Liaise directly with client in respect of queries
- Create purchase order numbers for sponsorships and process support department requisitions
- Process client entertainment, business / client travel, and general reimbursement claims
- Age Analysis – follow up directly with clients twice a month in respect of accounts receivable and provide the accounts team and fee earners with an update
- Manage work in progress (WIP) fees and ensure timeous billing
- Assist with clearing up WIP – suggest write off’s of minor soft costs and fee amounts in matters where the WIP is over 120 days or no longer proceeding etc
- Prepare financial reports for the Partners for Partner Contribution purposes, financial year end reporting and BEE purposes
- Escrow attendances which include collation of the escrow agreement, supporting documentation and KYC documents, prepare the unallocated trust monies, trust transfer and trust disbursement requisitions, obtain proof of payment and forward to beneficiaries
- Investment of monies – knowledge of accounting criteria and parameters to correctly allocate and process deposits, withdrawals and payments to third parties
- Assist in management and monitoring of the team budget
Competencies
- Adaptability
- Attention to Detail
- Continuous Learning
- Interactive Communication
- Initiative
- Pro- active
- Problem-solving
- Resilience
- Writing Skills
- Highly organized
- Strong administrative skills
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives
Shared Services Consultant – Payroll and Benefits – Johannesburg, South Africa
Purpose:
Responsible for input, preliminary sign-off and other payroll related functions for assigned payrolls for Bowmans South Africa. Responsible for the administration of all the Firm’s benefits in compliance with legislation and the Firm’s policies.
Experience and Qualifications:
- Diploma/degree essential – payroll or HR related.
- 5 years in a similar role preferably in a professional services environment.
- Intermediate excel skills required (including V-Look)
Key Accountabilities and Activities:
Monthly Payroll Related Activities:
- Management of all internal and external payroll platforms
- Collation, preparation and submission of monthly payroll input in an outsourced payroll environment
- Submission of monthly benefits billings to outsourced payroll provider
- Resolving all payroll queries (including HRIS information submitted to payroll) ahead of sign-off and escalating where necessary
- Providing Finance with necessary banking details (new starters and monthly bank changes) for verification purposes
- Preliminary sign-off, ensuring data integrity, and preparation of variance reports for final sign-off by Heads of Shared Services
- Distribution of PUK letters and payslips where necessary
- Responsible for checking and distribution of monthly payroll reports to various relevant internal stakeholders
Benefit Programs Functions:
- Responsible for administration of all benefit programs
- Consult with new and existing employees on the firm’s benefit programs using functional knowledge
- Resolve benefit/leave queries timeously, escalating where necessary
- Maintenance of “Benefits” information on the intranet
- Assist with the implementation of new benefit programs
- Coordinate wellness initiatives/processes including wellness days and year-end healthcare processes
Ad-Hoc Payroll/HRIS/Shared Services Functions:
- Provide verbal confirmations of employment
- Provide employment and visa letters upon request
- Responsible for providing payroll information and responding to questions and requests from auditors for:
- BEE audit
- Payroll audit
- IT audit
- Provide EE reports to HR/Talent Specialist in preparation for the annual EE submission after checking for data accuracy
- Submit quarterly employment stats to Stats SA
- Complete UIF documents and certificate of service for terminated employees
- Assist with the ad-hoc Shared Services projects.
- Assist with salary survey and benchmarking processes
- Oversee the preparation of annual increase and bonus letters for distribution by the Talent team
- Co-manage the deliverables of the Shared Services Administrator
- Assisting with the management of the HRIS platform as well as other ad-hoc Shared Services functions
Relationship Building
- Develop and maintain good working relationship with all levels of staff
- Develop and maintain good working relationship with HR team
- Maintain good working relationship with external providers
Competencies:
- Attention to Detail
- Client Focus
- Interactive Communication
- Organisational Awareness
- Resilience
- Self Confidence
- Payroll Management
- Legislation, Policies, Procedures and Standards
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
New Business Coordinator – Business Development – Johannesburg, South Africa
Purpose:
Responsible for the completion of submissions (including but not limited to bids and tenders, proposals, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.
Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure.
Experience:
- Completed Degree/Diploma with at least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.
Key Accountabilities
Submissions:
- Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
- Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
- Preparation of briefing notes to be provided to partners in preparation for client meetings.
- Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.
New Business Infrastructure and Best Practice (including supporting, planning and strategy):
- Support the development and implementation of the BD Infrastructure and support the New Business Manager (NBM) and Senior New Business Coordinator (SNBC) and work with other members of the NBT and broader Intelligence team in ensuring all NBT documents and standard content materials are shared with the NBM and NBT members to be maintained and loaded on the central NBT repositories.,.
- Identify innovative ways to improve processes, and work with the NBM, SNBC, and/or other members of the NBT and broader Intelligence team to implement these processes.
- Work with the NBT members to maintain an ongoing submission database, submission management tools, and submission library and NBT collateral.
- Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the NBT and the broader BD team.
Competencies
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives
New Business Coordinator – Business Development – Cape Town, South Africa
Purpose:
Responsible for the completion of submissions (including but not limited to bids and tenders, proposals, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations and briefing notes) through the full submission lifecycle across all Bowmans services and sectors and across Bowmans jurisdictions.
Responsible for ensuring that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards and supporting the creation and maintenance of the New Business Team (NBT) infrastructure.
Experience:
- Completed Degree/Diploma with at least 5 years specific experience in business development, client relationship management or a related field within a corporate, legal or professional services environment essential.
Key Accountabilities
Submissions:
- Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
- Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
- Preparation of briefing notes to be provided to partners in preparation for client meetings.
- Monitor tender advertisements and assess submission requirements and prepare initial assessment of submission requirements.
New Business Infrastructure and Best Practice (including supporting, planning and strategy):
- Support the development and implementation of the BD Infrastructure and support the New Business Manager (NBM) and Senior New Business Coordinator (SNBC) and work with other members of the NBT and broader Intelligence team in ensuring all NBT documents and standard content materials are shared with the NBM and NBT members to be maintained and loaded on the central NBT repositories.,.
- Identify innovative ways to improve processes, and work with the NBM, SNBC, and/or other members of the NBT and broader Intelligence team to implement these processes.
- Work with the NBT members to maintain an ongoing submission database, submission management tools, and submission library and NBT collateral.
- Contribute to the development and implementation of the NBT project plan in line with the broader BD and NBT KRAs.
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the NBT and the broader BD team.
Competencies
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives
Senior New Business Coordinator – Business Development – Johannesburg, South Africa
Purpose:
The Senior New Business Coordinator (SNBC) is responsible, together with the New Business Manager (NBM) for the day to day coordination and work allocation of the New Business Team (NBT), who are responsible for the completion of submissions (including but not limited to bids and tenders, pitches, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations, and briefing notes) through the full submission lifecycle across all Bowmans’ services and sectors and across all Bowman’s jurisdictions.
The SNBC works closely with the NBM in driving the creation and maintenance of the NBT infrastructure, project managing a number of the NBT’s strategic projects and working with the NBT members to ensure that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards.
Experience and Qualifications:
- At least 5 years specific experience in business development, client relationship management, or a related field within a corporate, legal, or professional services environment essential.
- Completed Degree/Diploma in a relevant field required
Key Accountabilities
NBT Coordination
- Receive and assess tender lead notifications from NBT members and process to HODs, PGHs, and/ or partners as required in the NBT submission protocol, or as directed by the NBM.
- Work/submission allocation to NBCs and creating and maintaining NBT capacity/ OTG schedule.
- Offering support, training (including onboarding training for new recruits) and guidance to NBCs and NBAs.
- In the NBM’s absence, conducting NBT ‘catch-up’ meetings.
- Assist in driving input from NBCs and NBAs for the preparation of monthly reports on new
- submissions and status changes for Management Board report.
Project Management and Production of Submission Templates:
- Consult with partners/ fee-earners to ascertain needs relevant to specific practice areas and/ or sector groups for credentials statements, pitches and/ or brag sheets and coordinate any projects related to this if required by the NBM.
- Develop and maintain new intake professional profile template, and coordinate any projects related to professional profile updates across the firm, as required by the NBM.
- Project manage strategic team projects allocated to the SNBC by the NBM, work closely with the relevant partner teams, NBT members, other Business Services members and/ or fee earners and provide regular updates and progress reports for inclusion in our monthly reporting to the MB.
Submissions:
- Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
- Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
- Monitor tender advertisements and assess submission requirements and prepare initial
- assessment of submission requirements.
New Business Infrastructure and Best Practice (including supporting, planning, and strategy):
- Support the development and implementation of the BD Infrastructure and support the NBM and work with the NBCs and NBAs in ensuring all NBT documents and standard content materials are shared with the NBM, NBCs and NBAs to be maintained and loaded on the central NBT repositories
- Identify innovative ways to improve processes, and work with the NBM and/or other members of the NBT and broader Intelligence team to implement these processes.
- Work with the NBT members to maintain an ongoing submission database, submission management tools and submission library, and NBT collateral.
- Contribute to the development and implementation of the NBT project plan in line with
- the broader BD and NBT KRAs.
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the NBT and broader BD team.
Competencies:
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
- Business Perspective
- Legislation, Policies, Procedures and Standards
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives
Senior New Business Coordinator – Business Development – Cape Town, South Africa
Purpose:
The Senior New Business Coordinator (SNBC) is responsible, together with the New Business Manager (NBM) for the day to day coordination and work allocation of the New Business Team (NBT), who are responsible for the completion of submissions (including but not limited to bids and tenders, pitches, credentials statements, expressions of interest, requests for proposals, requests for quotations, panel registrations, database registrations, and briefing notes) through the full submission lifecycle across all Bowmans’ services and sectors and across all Bowman’s jurisdictions.
The SNBC works closely with the NBM in driving the creation and maintenance of the NBT infrastructure, project managing a number of the NBT’s strategic projects and working with the NBT members to ensure that submissions are completed in an efficient, consistent and professional manner in line with the firm’s strategy and brand standards.
Experience and Qualifications:
- At least 5 years specific experience in business development, client relationship management, or a related field within a corporate, legal, or professional services environment essential.
- Completed Degree/Diploma in a relevant field required
Key Accountabilities
NBT Coordination
- Receive and assess tender lead notifications from NBT members and process to HODs, PGHs, and/ or partners as required in the NBT submission protocol, or as directed by the NBM.
- Work/submission allocation to NBCs and creating and maintaining NBT capacity/ OTG schedule.
- Offering support, training (including onboarding training for new recruits) and guidance to NBCs and NBAs.
- In the NBM’s absence, conducting NBT ‘catch-up’ meetings.
- Assist in driving input from NBCs and NBAs for the preparation of monthly reports on new
- submissions and status changes for Management Board report.
Project Management and Production of Submission Templates:
- Consult with partners/ fee-earners to ascertain needs relevant to specific practice areas and/ or sector groups for credentials statements, pitches and/ or brag sheets and coordinate any projects related to this if required by the NBM.
- Develop and maintain new intake professional profile template, and coordinate any projects related to professional profile updates across the firm, as required by the NBM.
- Project manage strategic team projects allocated to the SNBC by the NBM, work closely with the relevant partner teams, NBT members, other Business Services members and/ or fee earners and provide regular updates and progress reports for inclusion in our monthly reporting to the MB.
Submissions:
- Lead and own submissions from start to finish in line with the new business protocol document and any subsequent policies and/ or procedures communicated to the NBT.
- Conduct debriefs and analysis of feedback on performance of proposals, whether won or lost, and use this to improve the quality of future proposals.
- Monitor tender advertisements and assess submission requirements and prepare initial
- assessment of submission requirements.
New Business Infrastructure and Best Practice (including supporting, planning, and strategy):
- Support the development and implementation of the BD Infrastructure and support the NBM and work with the NBCs and NBAs in ensuring all NBT documents and standard content materials are shared with the NBM, NBCs and NBAs to be maintained and loaded on the central NBT repositories
- Identify innovative ways to improve processes, and work with the NBM and/or other members of the NBT and broader Intelligence team to implement these processes.
- Work with the NBT members to maintain an ongoing submission database, submission management tools and submission library, and NBT collateral.
- Contribute to the development and implementation of the NBT project plan in line with
- the broader BD and NBT KRAs.
Relationship Building:
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the NBT and broader BD team.
Competencies:
- Achievement Orientation
- Analytical Thinking
- Attention to Detail
- Client Focus
- Stress Management
- Teamwork
- Writing Skills
- Business Perspective
- Legislation, Policies, Procedures and Standards
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives
Finance Clerk – Finance Department – Cape Town, South Africa
Purpose:
Responsible for keeping accurate, timeous and complete records of payable accounts, travel credit card and daily business payments. Management of supplier accounts by performing monthly reconciliations.
Experience and Qualifications:
- Senior Certificate with accounting as a subject
- Bookkeeping diploma preferable
- 2-3 years’ experience in a similar role within a professional services environment
Key Accountabilities
Accounts Payables (local and foreign)
- Process of business and client account invoices on 3e
- Ensuring correct documentation and authorisations received for payment requests
- Reconciling the accounts to the vendor statements
- Attend to weekly and monthly payment request, payment batch creation and submitting to banking department
- Generating monthly accounts payable age analysis with commentary outstanding balances for supervisor review
Corporate Travel Accounts
- Capturing invoices from travel agents
- Reconciling to travel agent statements and ensuring timeous payment allocations
- Attending to account related queries with travel agents
Month End
- Running of Month end Opex HOD reports
- Investigating queries regarding allocations and implementing corrections
- Process journals where required
- Update the monthly variance report pertaining to specific Business services department
- Capturing of monthly provision journals
Budget
- Roll forward prior year budget template to create current year template
- Assist HOD with any additional information relating to information on template (detailed actuals, forecast figures)
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the team
Competencies
- Attention to Detail
- Decision Making
- Interactive Communication
- Problem solving
- Relationship Building
- Financial Systems, Processes and Technology
- Information Management
- Using Information Technology
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Accounts Payable Supervisor – Finance Department – Johannesburg, South Africa
Purpose:
The Accounts Payable Supervisor is responsible for overseeing the entire accounts payable function. This includes processing invoices and payment requests in line with established service level agreements and financial controls. The role also involves supervising the accounts payable team, assigning and reviewing the work of creditor’s clerks, and enhancing key processes to ensure the integrity of invoice entry and balancing on the 3E system.
Experience and Qualifications:
- Higher Certificate/Diploma in Accounting and Financial Management essential
- 3-5 years in a similar role with 2-3 years at supervisory level in a professional services environment
Key Accountabilities:
Creditor Payments (Business & Correspondents)
- Ensure creditor payments are processed in accordance with vendor statement terms and in compliance with company policies and procedures.
- Promptly attend to urgent invoices and payment requests.
- Review and vet supplier account details between supporting documentation and 3E to ensure accuracy before submitting to banking team for processing payments.
Creditors Reconciliations
- Review and approve reconciliations prepared by the creditor’s clerks, ensuring compliance with VAT and other regulatory requirements related to invoices.
- Follow up on and resolve any discrepancies.
- Contact relevant creditors to address and resolve any outstanding queries.
- Ensure the creditor’s team timely distributes Proof of Payment (POP) after payment runs.
Capturing
- Monitor action lists to ensure timely and accurate processing of invoices by the creditors’ clerks.
- Assist with any ad hoc capturing requests and queries.
Creditors Age Analysis
- Prepare and review the monthly creditor’s age analysis and reconciliation.
- Follow up with relevant team members (creditors’ clerks) on long outstanding items to ensure resolution.
General administration
- Provide requested monthly payment forecast reports
- Ensure efficient recording of expenditures and payments for accurate management accounts.
Relationship Building
- Develop and maintain relationships with all individuals below management level as a trusted advisor.
- Maintain strong working relationships with and have open and transparent communication between all members of the team.
- Develop and maintain relationships with external vendors to ensure service delivery of a high quality
Management and Leadership
- Supervises own teams’ performance to ensure daily and monthly accounts payable targets are achieved.
- Gives regular, comprehensive and constructive feedback to their team and provides input into their performance appraisals.
- Proactively seeks feedback from team members and deals constructively with any criticism.
- Adjusts management style to get the best from the individuals within the team.
- Delegates work to team members taking into account their capacity, level of skill and exposure to different types of work and complexity; provides clear instructions and direction, with reasonable deadlines.
Competencies
- Attention to Detail
- Interactive Communication
- Problem Solving
- Business Perspective
- Financial Systems, Processes and Technology
- Using Information Technology
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives
Secretary Senior – Mergers and Acquisitions – Johannesburg, South Africa
Purpose:
Responsible for and performing administrative, legal secretarial and related duties and offering skilled legal assistance to head of practice group and/or their team.
Experience and Qualifications:
- Senior Certificate
- Paralegal Diploma or short legal courses advantageous/or qualified by experience
- 5 to 10 years legal secretarial experience specifically in Corporate advantageous
- Advanced knowledge of MS Office package
- Experience in a legal accounting package essential.
Key Accountabilities:
Act as first point of contact
- Liaise with people both inside and outside the firm, supporting the executive in his/her duties and responsibilities.
- Acts with a high level of confidentiality and discretion.
Connecting people
Professional and effective communication internally/externally
- Screening of all calls to ensure that calls are handled or directed to correctly.
- Manage all forms of communication efficiently to ensure that correct message gets across effectively and is dealt with accordingly.
- Possess well developed interpersonal and communication skills and good telephone manner to ensure that all staff members, colleagues and clients are treated professionally.
Diary Management
Scheduling and maintaining of calendars
- Organise and manage the executive’s diary and make appointments.
- Updating executive on diary entries and ensuring that he/she is appropriately prepared prior to meetings/events/presentations.
- Ensure that the correct people are invited and available to attend; booking boardroom for meetings and conference calls (VC), booking catering if necessary, making sure enough time is allocated for travel for offsite meetings.
- May act as team coordinator.
Document Generation
- Produce specialized and general documentation and presentations necessary for clients.
- Ensure the documents produced are of the highest standard through accurate typing paying special attention to detail and ensuring good spelling/grammar/punctuation.
- Adhere to ‘in-house’ document style guide to maintain standardisation of documentation.
- Amend documents using track changes and cross referencing, requiring advanced computer and software skills.
- Carry out dictaphone and manuscript changes to various documents.
Office administration/management
- Plays a pro-active role in ensuring that the department runs smoothly and requires a fair knowledge of legal terminology, processes, procedures and protocols to relieve workload of professionals wherever possible by providing support on various projects.
- Maintain complex filing systems to track large volumes of legal filing deadlines, providing professionals with easy access to files and precedents.
- Manage e-mail, respond or delegate where appropriate.
- Arrange and coordinate team and inter-office planning/strategy sessions.
- Effective office management
- General duties include preparing documents for internal meetings, copying, distribution and delivery of documents.
- May supervise junior staff and provide guidance mentoring and support to new staff members.
- Collect and collate monthly department information from Practice Group Heads for inclusion in Management Board Report.
- May be responsible for maintaining specialist databases.
Travel Arrangements
- Make all travel arrangements understanding preferences and ensuring cost effectiveness.
- Arrange relevant meetings, set up a travel itinerary and prepare documentation.
- Research travel and immigration requirements. Ensure that they are all met and Visa applications are processed timeously.
- Manage unforeseen travel changes.
Meeting Support
- Conduct background research where required.
- Prepare necessary documentation and brief executive for meetings and engagements.
- Action post meeting deliverables and follow-up
Finance Administration
- Assist with departmental budget process, checking input, tracking spend, reconciling on a monthly basis to ensure budget and spend are aligned, liaising with finance team as and when necessary to ensure alignment.
- Ensure the timeous and accurate time recording of hours worked by fee earners and producing final bills to clients for services rendered
- Compile covering letters and send out final bills to clients timeously and assist Credit Controllers with debt collecting
- Processing reimbursement requisitions
Relationship Building
- Develop and maintain relationships with all levels of staff as a trusted resource.
- Maintain strong working relationships with and have open and transparent communication between all members of the team
- Develop and maintain relationships with vendors to ensure quality of service delivery
Competencies
- Adaptability
- Attention to Detail
- Interactive Communication
- Initiative
- Problem solving
- Resilience
- Writing Skills
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Financial Analyst – Finance Department – Johannesburg, South Africa
Purpose:
Responsible for business partnering as well as generating insightful reports summarising financial data for use by executives, partners, managers, and other stakeholders when making business decisions with a particular focus on our offices outside of South Africa.
Experience and Qualifications:
- Postgraduate degree in Finance, Accounting or Economics with Statistics as a major essential
- Data science degree with an accounting background
- 3 – 5 years in a similar role within a corporate or professional services environment
- Must be able to communicate at executive level
- Advanced skills in Excel, Microsoft Office and Power point.
- PowerBI will be an added advantage.
- Working knowledge of the 3E system would be advantageous.
Key Accountabilities
Financial Analysis:
- Prepare accurate and timely consolidated monthly reports including trend analysis and practice area Income statements
- Evaluate financial reports such as income, cash flow statements and balance sheets and advise the practice groups how the finances impact their business operations.
- Create tools or systems, including dashboards, databases and spreadsheets, to improve financial data analysis and reporting disciplines.
- Provide recommendations to senior management regarding financial and operations performance to meet expectations set forth in the budget and planning process, including supportive analytics and forecasting.
- Prepare accurate partner remuneration information and dashboards to support Partner Remuneration Committee (i.e. partner statements, historical view on earnings and KPIs)
- Collaborate with practice group heads to build and recommend through business cases, business scenarios and forecast to improve profitability.
- Quarterly profitability analytics by region, offices, departments, practice group and individual fee earner
- Review monthly actual vs budget with practice group heads to monitor variances
- Undertake initiatives to improve cost effectiveness
- Prepare budgets for costs and recoveries
- Monthly reporting on recoveries and the cost thereof.
- Implement new or enhance existing systems / processes to ensure complete and accurate tracking of costs vs budget during the year.
- Analyse revenue impact through gap analysis and provide reports to relevant stakeholders to ensure accuracy and to assist them in making informed business decisions.
- Prepare and analyse operating costs reports that are accurate, fit for purpose and supports informed decision making across multiple stakeholders
- Prepare and present budgets for costs and recoveries
- Provide Secondment costing to clients which includes profitability modelling
- Prepare accurate and timely consolidated monthly performance reports including firm metrics, trend and gap analysis as well as practice group Income statements.
- Present monthly financial performance in the Practice Group Meetings in collaboration with the CFO and FM.
Pricing and Profitability Reporting:
- Prepare and support on matter and client pricing collaborating with the CFO, FM, partners and lawyers.
- Be actively involved in client and matter profitability analysis to influence decision making on new matters to improve practice group profitability
- Make use of live data to identify pricing gaps and opportunities through collaboration with key players
- Prepare and present cost rates and charge out rates per level
- Use benchmark data from global sources to monitor and track margin per practice group aligned with professional services global standards to unlock efficiencies
- Prepare and accrue rebate clients including calcs
- Develop a strong understanding of PTA code and matter types to efficiently prepare blended rate pricing opportunities
- Pricing: provide full analysis of work-related costing to develop pricing matrix and standard pricing guidelines
- Create and manage non-chargeable codes on a live matter via 3e system
- Prepare quarterly profitability reports with margins overview per practice group and geography
- Monitor and Track leverage per matter as required
- Prepare and track Utilisation, Realisation Ratio and Lock up cycle per Practice Group as set with PGH’s
- Assist with pricing and profitability performance reporting to identify trends and best practices
- Keep abreast of industry pricing practices, including for major competitors and assess key trends
- Assist lawyers create matter plans leading to improved profitability of the matter by effective pricing and management through matter alerts, and scope changes
Ad hoc Projects:
- Implement new or enhance existing systems / processes to ensure complete and accurate tracking of revenue and cost during the year.
- Undertake initiatives to improve cost effectiveness and realise efficiencies in cost and processed across the Firm
- Conduct analytical projects in support of process improvement across multiple teams and resources.
- Support the business as and when ad-hoc financial requests come in and provide information that is accurate, of a high standard and delivered within the required timeframe.
- Collaborate with the systems control specialists and 3e team to mitigate possible risks.
Team Reports and Dashboard
- Manage and/ or adjust fee budgets for new joiners, leavers, maternity and secondment.
- Maintain team structure changes across offices and track movement.
- Maintain and upload fee earner target on 3e and ensure that reports are accurate and up to date.
- Maintain partner dashboard parameters such as exchange rates and ensuring the correct database is linked. Testing new functionalities as we update the dashboard to change behaviour
Relationship Building:
- Develop relationships with Partners, senior managers and staff as a trusted advisor.
- Develop and maintain relationships with all levels of staff as a trusted advisor.
- Maintain strong working relationships with and have open and transparent communication between all members of the Finance team.
- Develop and maintain relationships with external vendors to ensure service delivery of high quality.
Competencies:
- Analytical Thinking
- Creativity and Innovation
- Interactive Communication
- Problem Solving
- Business Perspective
- Financial Systems, Processes and Technology
- Project Management
- Using Information Technology
- Being organised.
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Finance Manager – Windhoek, Namibia
Experience and Qualifications
- Postgraduate degree in Finance, Accounting or Economics with Statistics as a major essential
- 8-10 years in a similar role within a corporate or professional services environment
- Proficiency in Microsoft Word, Outlook, and Excel, as well as accounting software
- Working knowledge of the 3E system would be advantageous
Key Responsibilities:
Financial Management and Reporting
- Oversee the finance department, ensuring alignment with the Group’s finance department.
- Prepare annual financial statements in compliance with relevant accounting standards.
- Manage budgeting and forecasting processes, including cash flow forecasting and management.
- Monitor and control costs to enhance business efficiency.
- Provide business performance management insights to support decision-making.
- Maintain and reconcile all general ledger accounts, including creditors control and sundry debtors.
- Prepare and file VAT returns, ensuring timely payments and compliance.
- Ensure statutory deductions are accurately calculated, paid, and reconciled.
- Prepare, review, and authorize supplier invoices for accuracy, budget control, and reconciliations.
- Assist with year-end audits, providing required information to ensure smooth and timely completion.
Taxation and Compliance
- Manage Namibia tax accounting and ensure compliance with local tax laws and regulations.
- Liaise with relevant authorities, including the Receiver of Revenue, on all tax-related matters.
- Ensure compliance with statutory requirements, including social security commission, NTA levies, and Law Society of Namibia obligations.
Payroll and Payments
- Manage salary and payroll processes accurately and efficiently.
- Handle trust and business bank payments and reconcile trust and business bank accounts.
- Oversee accounts payable and manage creditor and debtor relationships.
Team Collaboration and Leadership
- Work closely with colleagues and the Partners to enhance the team’s overall financial performance.
- Supervise and support finance staff, ensuring professional development and high performance.
Ad Hoc Duties
- Undertake any other relevant duties assigned by the Partners.
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Conflict and Anti-Money Laundering Risk Analyst – Lawyer Services – Johannesburg, South Africa
Purpose:
To analyse, identify, measure, monitor, control or mitigate, and report on client conflict and anti-money laundering (AML) risk exposures for the Firm. Assists in ensuring appropriate alignment and implementation of conflict and AML compliance in accordance with the Firm’s policies and procedures.
Experience and Qualifications:
- At least 3- 5 years’ professional experience, preferably within Legal or Financial Services
- Experience using DocFox and Thomson Reuters
- Senior Certificate essential
- B Degree
- Compliance management certificate advantageous
Key Accountabilities:
Conflict and AML Risk Analysis
Performing Conflict Checks for new and existing clients:
- Inspecting internal systems to detect client conflict – adverse and related parties
- Drafting conflict search reports based on information sourced from systems and lawyers
Conducting AML Risk Analysis:
- Conducting Client Due Diligence (CDD) processes to identify and verify clients – DocFox, Search Works, Who Owns Whom, SA Company Search
- Analyse other external data sources – listed exchanges, Bloomberg
- Verify client information through external data base
- Establish ultimate beneficial owner of clients
- Conduct adverse media screening
- Establish the existences of related parties
- Performing sanctions screening to ensure that clients do not have any negatives
- Risk rating of clients
- Performing enhanced CDD in regard to high risk clients
- Prepare and submit report to conflict search group
- Saving data to central repository
- Prepare and submit reports to regulators – cash threshold and suspicious activity reporting
- Keep abreast with new and changing legislation
Compliance
- Identify, analyse and prioritize legislative and regulatory requirements relevant to the Firm
- Assists in developing and implementing Conflict and AML risk and compliance procedures and policies
- Assess the risk of non-compliance with relevant legislation and propose the implementation of compliance management processes to the Conflicts and New Business Intake Manager
- Monitor internal practices and procedures to ensure compliance with relevant regulatory policies
- Proposes corrective action notices to the Conflicts and New Business Intake Manager and Head of Risk when compliance deficiencies are found
- Assists in verifying non-compliance & report to the Conflicts and New Business Intake Manager and Head of Risk
- Work with relevant stakeholders within the Firm to encourage monitoring of compliance
General Support
- Ensure provision of adequate advice, quality opinions, proper support and education to internal stakeholders in a timely manner to minimize any actual or potential risk for the Firm
Competencies
- Analytical Thinking
- Critical Judgment
- Interactive Communication
- Relationship Building
- Work Ethics and Values
- Driven
- Initiative
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
External Communications Co-Ordinator – Business Development – Johannesburg, South Africa
Purpose:
Assists the senior brand and communications manager to deliver on the firm’s marketing and communications mandate with specific emphasis on coordinating the activities related to its external communications function and focus on digital communication.
Qualifications AND Experience:
- Marketing/ Communications/ Journalism Degree/ Diploma
- 5 – 8 years’ work experience
- Exposure to a professional services environment
- Excellent verbal and written communication skills
Key ACCOUNTABILITIES:
Project Management and Advisory
- Provide ‘best practice’ communication input as well as guidance on the presentation of written and electronic material.
- Clarify, establish and agree expectations and deadlines for the firm’s external communication activities.
- Complete campaign project plans, ensure they are implemented and that objectives and deadlines are met, and compile reports on their effectiveness.
Writing, Editing, Proofing/ Reviewing and Production
- Write appropriate content for various channels and audiences, ensuring that key messages are conveyed and legal concepts are presented in an accessible way.
- Edit text for publication across various channels ensuring that it takes the right tone, is clear, grammatically correct and adheres to the firm’s writing style guide.
- Proof/ review all marketing and external communication content for accuracy before publication (eg: guides, brochures, infographics).
- Coordinate the recording, assist with the proofing, publishing and communication of videos and podcasts.
- Create visual content including social media and email banners (generally using PPT and Canva templates).
Client Newsflashes and Publications
- Edit, format, obtain approval, distribute and file newsflashes.
- Ensure all newsflashes and newsletters are published on relevant digital channels (website, social media).
- Coordinate the compilation of content for and production of publications (eg Timeless Ties).
Public Relations
- Support the external PR consultant (eg providing spokesperson photographs, liaising with internal stakeholders).
- Assist to set up media training sessions.
- Compile and send ‘In the news’ updates internally.
Awards
- Assist to compile and submit motivations for awards.
- Assist to communicate wins.
- Ensure that internal records and marketing collateral/ elements are updated
Directory Profiles
- Ensure that directory profiles are regularly updated and that maximum use is made of associated marketing opportunities.
Website
- Review website pages for errors/ omissions/ duplications and address identified issues.
- Publish website content (eg articles, announcements, lawyer profiles).
- Update website content.
- Liaise with external supplier/s to address issues, implement changes.
Social Media
- Assist to ensure the firm’s social media presence is consistent and appropriate to the channels.
- Assist to formulate and implement social media campaigns.
- Plan and compile content for publication on the firm’s social media platforms.
- Respond to enquiries via social media channels.
Special Projects
- Assist with the implementation of special projects.
Administration & Reporting
- Assist with general operational and administrative requirements within the communications team.
- Contribute towards the monthly communications report.
- Update/ maintain boilerplate; milestone document; website quote document; lawyer profile document and ensure updates are implemented on the relevant platforms.
- Order printed business cards (when an exception to do so has been approved).
- Serve as a backup to the person responsible for ordering online business cards.
- Serve as a backup to the person responsible for distributing external marketing collateral.
- Serve as a backup to the person responsible for processing invoices.
Relationship Building
- Maintain strong working relationships with all members of the Business Development Department.
- Develop and maintain relationships with Bowmans employees as a trusted communications resource.
- Develop and maintain relationships with vendors.
Competencies
- Writing Skills
- Interactive Communication
- Attention to Detail
- Relationship Building
- Business Perspective
- Using Information Technology
- Information Management
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
Internal Communications Coordinator – Business Development – Johannesburg, South Africa
Purpose:
Assists the Internal Communications Manager to deliver on the firm’s communications mandate with specific emphasis on coordinating its internal communications activities. The Internal Communications Coordinator provides strategic communications support on internal clients, helps to manage internal communications channels and creates engaging content for our platforms.
Qualifications and Experience:
- Communications or Journalism Degree/ Diploma
- 5 – 8 years’ work experience, with exposure to a professional services environment.
- Excellent verbal and written communication skills.
Key Accountabilities
Communications
- Provide ‘best practice’ communication input, as well as guidance on the presentation of written material in innovative and visually pleasing ways.
- Take responsibility for the preparation, editing, approval and publication of newsflashes and newsletters.
- Clarify, establish and agrees expectations and deadlines for the firm’s communication activities, ensuring that publication objectives and deadlines are met.
- Coordinate the compilation of content for publications (e.g.BowMag).
- Work with the internal communications manager on the text for publications (e.g. newsletters, information booklets, infographics, posters, screensavers, deskdrops).
- Assist with the implementation of internal campaigns, liaising with the senior brand coordinator and the internal communications manager to conceptualise and implement agreed actions.
- Uses analytics and data to inform the use of internal channels to deliver internal communications campaigns.
- Ensuring that the intranet content is regularly updated.
Content development and coordination
- Write content appropriate for a broad range of communication channels and internal audiences.
- Assist with translating core messages and legal concepts into clear language that can be understood by non-legal professional audiences.
- Create visual content including photographs and videos for campaigns.
Proofreading and Editing
- Proofread and edit text for publication across a variety of internal communications channels to ensure content is clear, grammatically correct and adheres to the firm’s writing style guide.
Special Projects
- Assist with the implementation of special communications-related projects in support of the firm’s strategic priorities.
Administration and Reporting
- Assist with general operational and administrative requirements within the communications team.
- Contribute towards the monthly communications report in identified areas.
- Ensure that all internal communications collateral is published and filed correctly.
Relationship Building
- Maintain strong working relationships with all members of the Business Development team.
- Develop and maintain relationships with Bowmans employees as a trusted communications resource.
- Develop and maintain relationships with vendors to ensure quality of service delivery.
Competencies
- Writing Skills
- Interactive Communication
- Attention to Detail
- Relationship Building
- Business Perspective
Bowmans is committed to achieving the objectives set in its transformation charter, and the targets in its employment equity plan. All recruitment decisions will be taken with due consideration being given to these objectives.
We wish you all the best with your applications