Internship Overview
Fidelity Services Group is offering SHE Administrative Internships for graduates seeking experience in safety, health, and environmental administration. The role involves supporting SHE administration and data management, coordinating activities and follow-ups, assisting with meeting documentation, supporting training and compliance processes, and providing general administrative support to help maintain workplace safety standards.
Key Responsibilities
- SHE Administration & Data Management
- Capture, update and maintain SHE data, reports, registers and records.
- Assist with compiling, updating and organizing site safety files.
- Ensure all documents are filed, scanned and archived correctly (digital & hard copy).
- Track expiry dates for SHE trainings, medicals, LoGS, competencies and legal appointments.
- Coordination & Follow‑Ups
- Conduct follow‑ups with site managers, supervisors, and support departments to collect outstanding documents or information.
- Assist in monitoring action plans, audit findings and closing out non‑conformances.
- Liaise with service providers for bookings, training confirmation, and document collection.
- Support communication between SHE Specialist and operational teams.
- Meeting Support
- Coordinate SHE meetings, training sessions, audits and site visits.
- Send meeting invites and ensure attendance lists are completed.
- Take accurate minutes during SHE meetings, including H&S Committees, and distribute them timeously.
- Track action items from meetings and support follow‑up.
- Training & Compliance Support
- Assist in scheduling training (SHE Rep, First Aid, Fire Fighting, etc.).
- Collect and file training certificates and competence reports.
- Maintain and update the SHE Training Matrix.
- Support the SHE Specialist in preparing and issuing Legal Appointments.
- General Administrative Support
- Assist with compiling reports, statistics and compliance summaries.
- Manage calendars, bookings, and task reminders for the SHE Specialist.
- Provide administrative assistance during audits, inspections and investigations.
- Perform additional SHE-related admin duties as required
Minimum Requirements
- Grade 12 (Matric).
- Certificate or diploma in Office Administration or SHE-related field (advantageous).
- Computer literacy: MS Teams, Excel, Word, Outlook.
- Previous experience in SHE administration or general admin role (advantageous)
Skills & Competencies
- Strong organizational and data management skills.
- Excellent communication skills (written & verbal).
- Ability to follow up and work with multiple departments.
- Attention to detail and accuracy.
- Ability to work under pressure and handle multiple tasks.
- Confidentiality and professionalism.
- Proactive and reliable.
- Strong time-management skills.
- Team player with a willingness to learn.
- Strong sense of accountability and compliance.