Secretary vacancy at Rand Water- To provide administrative and clerical services
DEADLINE: 31 December 2024
Provide administrative and clerical services to ensure effective and efficient operations within the Project Control Department.
Requirements
- Matric
- Secretarial / Administrative Qualification
- Basics in Project Management
- 4 years’ working experience in an Administration Assistance environment
- Computer literate (MS Office)
- SAP Project System, Investment Management (Costing), Materials Management, CATS, Cost Centre Expenditure, Profit Centre Expenditure, MS Office
Primary Duties
- Evaluate and submit report to different committee levels.
- Provide Admin Assistance function to support all approved projects within Project Control
- Ordering and maintaining stationery for the office
- Assisting in arrangements for all meetings and functions, which include booking of venues (internal and external), travelling arrangements, arranging refreshments, sending out invitations, confirmations, etc. when necessary.
- Reporting on progress and SAP reports.
- Keep the soft & hard copy filing up to date
- Scan documents and file according to agreed principles
- Correspondence, minutes and typing of documents
- Have a working knowledge of corporate and departmental information systems
- Coordinate travelling arrangements for the department
- Ensure that filing systems are up to date for all financial records for department.
- Any additional administrative duties required by department
Knowledge
- Excellent interpersonal skills
- Effective written communications skills
- Computer skills including the ability to operate spreadsheet and word processing programs
- Attention to detail and high level of accuracy
- Knowledge of procurement procedures